Dental Front Desk Demo
See how your front desk can run itself. Choose a quick 60-second tour or a guided 5-minute workflow. No new headcount. Just smoother days and more booked treatment.
Keep this page open as your guide while the demo runs in a new tab.
How to use this page
Click Launch Live Demo to open the sandbox in a new tab.
Keep this explainer open and follow the steps (pick your path) while you play in the demo.
Critical: use your real mobile number and a real email. You will receive confirmations, links, and documents.
Use a test name and test DOB. Do not send PHI.
The everyday gaps that cost you bookings
Calls you can’t get to, especially after hours
In the demo: Voice AI answers within a few rings, collects details, and books a New Patient Assessment.
Constant interruptions at the front
In the demo: Conversational AI on SMS or chat handles routine questions, gathers basics, and confirms or reschedules.
Paper chase before the visit
In the demo: Online forms arrive by secure link. Patients complete and e‑sign on mobile and get a copy by email.
When someone just wants a time
In the demo: Online scheduling on your site shows real‑time availability without back‑and‑forth.
Chairs left empty
In the demo: Confirmations and two‑way reminders by text let patients reply to confirm or reschedule.
Pick Your Path
Option A: 60 Second Quick Wins
Pick one: What you will see in these mini-demo's
Schedule an Appointment by Phone
Call (956) 305-0133. Speak naturally as if you're talking to the clinic. Say you're a new patient wanting to schedule a New Patient next week.
You will hear the agent ask for your info, offer times, and confirm. You get a text and email with the details.
Confirm or reschedule by texting naturally. When you get a reminder, reply in your own words, for example: "that time works", "need to move to Thursday morning", or "can we push a week?" No special keywords or caps. The conversational AI reads intent, offers times when needed, and confirms the change without a phone call.
Get answers and book through chat or SMS
Click the chat widget or text (956) 305-0133. No special keywords or caps are required. Type naturally, for example:
“I need an appointment for next week.”
“What services do you offer in-house?”
“How long does a crown visit take?”
“Do you accept my dental insurance?”
"Are you accepting new patients?"
"Do you have experience treating patients with dental anxiety?"
The agent understands intent, uses the dental knowledge base to answer, and can book or text you a link.
E‑sign New Patient Documents and keep the signed copy
At the top of the demo page, hover over New Patient Documents. You will see two options: Notice of Privacy Practices and Patient Care Policy. Choose one.
Next, enter your name and email.
Complete and e‑sign the form online now. You will receive a signed final copy by email. Prefer later? The form link is sent to you by email and SMS so you can finish when you have time. If forms are not completed before your scheduled appointment, you will receive gentle reminders.
Easy online scheduling
Prefer to book without calling or texting? Use Online Scheduling for real-time availability with a brief hold while you complete forms.
Why it matters: Fewer interruptions for staff. More after-hours bookings.
Option B: 5 Minute Full Workflow
Step-by-step run that mirrors a real new patient booking
Simulate a new patient calling and booking a New Patient Assessment.
Receive instant confirmation by text and email.
Complete forms from your phone and get a signed copy by email.
Change the appointment by replying to a reminder.
Ask a few FAQs to see how patient questions are handled.
1. Call is answered within a few rings
Dial (956) 305-0133 and ask for a New Patient Appointment and your preferred day. Speak naturally.
Voice AI gathers basics, checks availability, and proposes slots. Accept a time or request an SMS link to finish on your phone.
2. Confirmation arrives
Check your text and email for the booking details and a manage link.
Clear details reduce mistakes and phone tag.
3. New patient forms sent automatically
As part of booking your New Patient appointment, you will automatically receive secure form links by email and SMS. Open the link, then complete and e‑sign on mobile.
You will receive a signed final copy by email. If forms remain incomplete before the appointment, gentle reminders are sent so nothing is missed.
4. Reminders you can act on
When the reminder arrives, confirm or reschedule by texting naturally. When you get a reminder, reply in your own words, for example: "that time works", "need to move to Thursday morning", or "can we push a week?"
No special keywords or caps. The conversational AI reads intent, offers times when needed, and confirms the change without a phone call.
5. Common questions, quick answers
In SMS or chat, type your question in normal language.The agent answers from the knowledge base and can hand off to staff if needed.
6. After-visit review requested
Quick check-in with a single-tap review link.
Why it matters: Reviews grow steadily and lift new patient volume.
What is powering this
Conversational AI on Text and Chat
Understands natural language. No special words or caps needed. Gathers basics, answers FAQs from a dental knowledge base, confirms appointments, and routes to staff when needed. All messages live in one inbox.
Voice AI
Fully interactive. Answers within a few rings, handles new and returning patients, books and reschedules New Patient Assessment, and can text links for self‑serve steps.
Online Scheduling
Real‑time availability on your site with confirmation and reminders included.
Online Forms
Access New Patient Documents from the top of the demo page. Hover to choose Notice of Privacy Practices or Patient Care Policy. Provide name and email, then complete and e‑sign on mobile. You receive a signed final copy by email, plus the form link by email and SMS to finish later. If not completed before the visit, reminders nudge the patient to finish.
Appointment Confirmations & Reminders by Conversational AI
Automatic messages by text and email with simple replies for confirm, reschedule, or cancel.
Time-saving reality
Fewer no-shows, more after-hours bookings, fewer interruptions for staff.
The front desk focuses on in-person patients while the system handles the rest.
Why this makes money without more headcount
Every call handled becomes a booked visit instead of voicemail.
Prepared patients move faster at check‑in. Schedules hold.
Two‑way reminders cut no‑shows and keep chairs filled.
Friction‑free booking means more after‑hours appointments.
Built by healthcare operators - not “marketers.”
Led by Efrain Ramirez (Founder & CEO), proVEN blends 20+ years of healthcare operations, HIM background, and technology integration - so your systems are designed like your practice runs: efficient, compliant, and patient-friendly.
Ready When You Are